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Seoul Metropolitan Archives 서울기록원

Development Type: Mixed-use Development

Type Of Developer: Private Sector

Start Year: 2016

Address: 7, Tongil-ro 62-gil, Eunpyeong-gu, Seoul, Republic of Korea

Website: https://archives.seoul.go.kr/

Contributor: audex

Location

Location Description
It is located in Seoul Innovation Park, located near Bulgwang Station on Line 3. It is located across from Seoul Oul Elementary School and the old Nokburn Daycare Center. If you pass the Yangcheon Children's Park and go toward Bulgwang Station, you will see the entrance road to the Innovation Park, which can also be accessed by car. If you keep going straight along this, you will reach the Seoul Archives.

Case Report

Introduction

Seoul Metropolitan Archives is a local record organization established for the purpose of collecting and managing public and civil records related to Seoul. It also organizes and displays records and shares them with citizens.

Development Info.

Development Scale: Building

Total Development Cost: total 49.8 billion won

Total Land Area: 8,998m2

Total Development Area: 2 Bldg. Area 4,234.42m2, Gross Floor Area 15,920.89m2

Area Type: Urban Area - Urban Retail Area

Start Date: 2016/05/20

Opening Date: 2019/05/21

Planning Approval: Land Monument, planning approval 2014.12.18

Lead Developer: Haean Architects & Engineers (Moon Hyeon-Duk, Lee Ji-Hyeon, Shim Gyeong-A) (주)해안종합건축사사무소(문현덕, 이지현, 심경아)

Consultants: "Kun-Hong Kwak (President of the Institute of Memory and Records Management, Professor of Records Management, Graduate School of Hannam University), Jin-hee Lim (Professor, Graduate School of Archives and Information Science, Myongji University), Son Dong-yu (Vice-President, Institute of Memory and Records Management), Jae-min Ko (Professor, Department of Interior Architecture Design, Suwon University of Science and Technology), Sang-min Lee (Research Fellow, Korea Archives Research Institute, Research Director of the Korean Archives Association, Internationally Certified Archivist Qualification), Yeon-kyung Jeong (Doctor of Library and Information Science, Professor of Library and Information Science, Ewha Womans University), Hong-pil Jeon (Doctor of Architecture, Manager of Kunwoosa Architects & Engineers,'Research on the installation of the Presidential Archives' conducted a study by the National Archives of Korea), Ho-Kyun Lim (Doctor of Architecture, Professor of Interior Architecture, Yonsei University) 곽건홍 (기억과기록경영연구원장, 한남대학교 대학원 기록관리학과 교수), 임진희 (명지대 기록정보과학전문대학원 교수), 손동유 (기억과기록경영연구원 부원장), 고재민 (수원과학대학교 실내건축디자인과 교수), 이상민 (한국가기록연구원 연구위원, 한국기록학회 연구이사 국제공인 아키비스트 자격), 정연경 (문헌정보학 박사, 이화여자대학교 문헌정보학과 교수), 전홍필(­건축학 박사, 건우사종합건축사사무소 과장, '대통령기록관 설치 연구' 국가기록원 연구 수행), 임호균 ­(건축학 박사, 연세대학교 실내건축학과 교수)"

Background

Economic Context

Not Available

Social Context

Until now, the government had a weak will to cooperate by sharing public information with citizens. Municipal Administration 2.0, which was held in 2012, is a project to disclose and communicate public information by raising a problem. This aims to increase public interest and transparency, and to create new values ​​through citizen participation. The project established as part of this was the establishment of the Seoul Archives. Through this, Seoul City sought to create a space where public information and citizen information could be collected and preserved, and shared with the private sector. As the Centers for Disease Control and Prevention moved to Osong, Chungbuk, the existing site in Eunpyeong-gu became vacant. The city of Seoul announces that it will use this site as a cradle of innovation to solve social problems. In 2013, this was embodied as Seoul Innovation Park, and several organizations for a sustainable society moved in. In the process of contemplating the site of the Seoul Archives, the original candidate site was 850 Banghwa-dong, Gangseo-gu, but after expert analysis, this place emerged as a promising candidate. This is because it was judged that the values ​​of the past to be accumulated in the Seoul Archives could become the basis for producing new values. Also, in this case, it was possible to link with the city's policy to build a social innovation cluster.

Environmental Context

Not Available

Historical Context

Not Available

The Plan

Pre-planning Efforts

Academic research to promote the establishment of the Seoul Archives (Analysis of the background of the establishment of the Seoul Archives, analysis of the relevant laws and systems/analysis of the status of the relevant institutions, analysis of the status and functions of related institutions, analysis of the demand for records to be retained and preserved/case analysis-analysis of the domestic permanent archives management institution, Analysis of overseas local records management institutions/Establishment of Seoul Archives installation/operation plan-Derivation of mission and vision, derivation of integrated management operation system/Design of functions and roles of Seoul Archives-business function and organizational plan, user identification, service program construction/Seoul Archives construction ·Design plan/legal/system improvement) 2016 Seoul Archives Citizen Service Program Case Study 서울기록원 건립 추진을 위한 학술연구(서울기록원 설립 배경 분석, 관련 법·제도 분석/현황분석-관계기관 현황 및 기능, 기록물 보유현황 및 보존대상 기록물 수요 분석/사례 분석-국내 영구기록물관리기관 분석, 해외 지방기록물관리기관 분석/서울기록원 설치․운영방안 수립-사명 및 비전 도출, 통합관리 운영체계 도출/서울기록원 기능 및 역할 설계-업무기능 및 조직구성 방안, 이용자 식별, 서비스 프로그램 구축/서울기록원 건축·설계 방안/법·제도 정비) 2016 서울기록원 시민대상 서비스 프로그램 사례조사

Vision Statement

1. Stabilize the transfer and management system of public records in Seoul. 2. Implement Seoul's citizen archives and networks. 3. Leap forward as a cultural institution representing Seoul. 4. Establish a digital archive that is trusted internally and externally. 5. Establish international cooperation with the world's leading archives.

Goals and Objectives

Together with the Seoul Metropolitan Government, it aims to record, manage, and share the changes in the space of Seoul and the lives of the citizens. Through this, it also aims to achieve a trusting government, new growth through the opening of information, and strengthening cooperation between the government and private sector.

Issues and Problems

Through the Seoul Archives, the foundation for realizing information communication, governance, and open visibility can be laid. Through this, it can play the role of transparent administration and explanation. This is very important in the realization of democracy, and it is a necessary foundation for the present city of Seoul. Anyone can obtain information without discrimination and participate directly or indirectly in administration through public records managed and preserved by the Seoul Archives. This can contribute to resolving polarization by reducing social alienation and information gaps. In the northwestern region of Seoul, where the ratio of the elderly population is relatively high, there is a need for a place that can be a cultural enjoyment space for the elderly and a record landmark that encompasses generations.

Benchmark Projects

국가기록원(National Archives), 대통령기록관(Presidential Archives), New York State Archives, London Metropolitan Archive, Stadsarchief Amsterdam, NSW State Archives, Public Record Office Victoria, 북경시 보존기록관北京市 檔案館(Beijing City Archives), 도쿄시 보존기록관(Tokyo City Archives)東京市 公文書館

Public Engagement Strategy

The Seoul Archives has prepared spaces and projects to keep and manage stored records as well as communicate with citizens. First, various exhibition spaces were prepared, which were spaces that were not only passively viewed, such as exhibitions decorated by citizens. In addition to the public information sector, there was also an exhibition on the subject of “The Life of Seoul Citizens,” which citizens can actively relate to. It also recruited and trained citizen archivists and citizen docents to engage citizens in the process of collecting and sharing records. In addition, a tour program was conducted so that people could experience the records management system. You can check the disinfection and processing of records, the organization technology room, etc., and the management method of the digital storage.

Financing Strategy

All of finance is covered by seoul city. The facility operation cost is estimated at 8160000 won per square meter per year, with a total of 2431680000 won. In addition to the labor costs, the total annual management and operation costs were calculated and applied at 10644993,000 won.

Existing Community and Residents

The project tries actively to cooperate with seoul innovation park, where the site is located. There is a high possibility that citizens will visit the Seoul Innovation Park for the purpose of using facilities and then use nearby facilities. Among them, if they visit the Seoul Archives, they can enjoy the recording culture of Seoul and solve their intellectual needs. In addition, using the empty space of the building of the Innovation Park, it is also possible to conduct a special exhibition in a space with a large floating population. Also, in the process of operating innovation libraries and innovation research centers, various research, services, and creative activities using collective intelligence can be supported.

Phasing Strategy

Not Available

The Master Plan

The site is located on the edge of Seoul Innovation Park and connects the Innovation Plaza and Seoul Healing Forest. It is also on a slope where the elevation rises gradually from +33 to +50. Reflecting thi, the main strategy of the master plan is the use of slopes, securing visual openness, extension of the public pedestrian axis, and the connection between the innovation plaza and healing forest. The main motive created through this is “stratification of memory”. Several downscaled masses were placed along the slope to ensure flow and open space. In addition, various external plazas were created for each level to create a space where people can gather and be active. This plaza naturally leads the flow of movement to the forest, innovation plaza, and the interior of the building. In addition, security facilities and office areas are not open to users, so they are placed in the rear so as not to interfere.

Land Uses and Programs

1. Exhibition Hall 2. Document Storage 3. Museum Storage 4. Reading Room 5. Exhibit Room 6. Visitor Center 7. Archive Workroom 8. Load and Unload Office 9. Parking Lot 10. Building Safety Center 11. Electrical Room 12. Machine Room 13. Patio 14. Plaza

Timeline or Milestones

2012.02.Seoul Mayor Park Won-soon requests “Building a World-Class Seoul Archive” 2012.02.27.Promotion of establishment of a permanent records management institution 2012.08. Proposed the establishment of the Seoul Archives as one of “5 Promises of Open Municipal Administration 2.0” 2013.02.Review of the site of the Archives 2013.05.Completed the feasibility study for the construction of the Seoul Archives 2013.06.14.Establishment of Seoul Archives Construction Plan 2013.08.Completed academic research service to promote the establishment of the Seoul Archives 2014.01.Enactment and promulgation of ordinance on the management of records in Seoul 2014.10. Seoul Archivist Development Competition design progress 2014.12.Seoul Archives Design Service Contract 2015.05.Composition of TF for the construction of Seoul Archives 2015.12. Completion of city administration photo record arrangement and content discovery (Seoul Photo Archive construction) 2016.02.05.Seoul Photo Archive opened 2016.04.20.Started construction of Seoul Archives 2016.05.20.Seoul Archives Construction Groundbreaking Ceremony 2017.12. Seoul Archives Digital Archive Construction Project 2018.01.04.Established Seoul Archives Organization 2018.12.26.Seoul Archives Completion 2019.01.03.Seoul Archives moved in 2019.05.15.Seoul Archives officially opened

Current Status

5·18 대표 기록물 '넘어 넘어' 10개 판본 서울기록원 전시https://www.yna.co.kr/view/AKR20200513172100004,

Lessons Learned

What is the most important take away from this case?

The important take away is that the information was made available to everyone who visits this space. Through this, it was possible to increase the value of equality and the degree of democratic participation. Thanks to this project, this space became a place to physically visualize the value of equal information.

Why is this case relevant today and for whom?

It is relevant with citizens and government. Starting with the Seoul Archives, government information could be transparently disclosed, and through this, citizens were able to establish a basis for active participation in the policy. In addition, it was intended to function as a cultural space for the elderly in line with the aging surrounding area, and this function is working properly.

Which strategy was proved to be successful?

-Design strategy. When I read the blog reviews of many people who visited this place, I could see that the design was working as intended. -Collection of records of the city of Seoul that were kept dispersed. In addition, it created new value by not only storing it, but also promoting various projects that are open to citizens. -Linkng with Seoul Innovation Park. Through this, the innovation park's goal of “producing a sustainable policy” was effectively achieved.

In your opinion, what could have improved this project?

There are many administrative facilities that can be connected around, such as Innovation Park, but it is unfortunate that other infrastructure facilities are inferior. It would be good if proper urban planning was carried out in connection with private projects participating in the development of the surrounding area. In particular, the shopping street across the street is stagnant, so it does not help to achieve the purpose of the Innovation Park and the Seoul Archives. It needs a way to rebuild this place. In addition, it would be good to consider programs that residents of nearby residential areas can visit on a daily basis. The current program focuses on projects for so-called tourists who temporarily visit the area. However, in this area, there are several residents, but the floating population deliberately comes to enjoy leisure. It is necessary to take this into account.

Any other comments?

It's well worth the investment. I was very surprised to learn that there are places like this in Seoul. It is very important to systematically manage and disclose records, but it is surprising that we have so dared to work on such a large-scale project. The realization plan was also quite effective. However, the public relations plan or supporters that can inform the existence of such a place are still weak (there are almost no examples) and improvement is needed.

References

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Contributor audex

audex

AUDEX is an acknowledgement that we need to start building on our own knowledge and experiences that applies to Asian cities and, perhaps, we can steer the global urbanization in the right direction. We believe in a collective intelligence. Powered by the internet and the network of professionals and experts in Asia, we propose to start by making sharing your experience and knowledge easier.